Consultation: Guidelines on the reporting of grants and contributions awards


Consultation is a key element of Canada’s open government efforts, and essential to our Third Biennial plan to the Open Government Partnership (2016-2018). The goal of this plan is to make government information and policies more open and transparent, which will in turn increase Canadians’ trust in government. Treasury Board of Canada Secretariat leads on Commitment #11: Increase Transparency of Grants and Contributions Funding. The consultation that follows seeks feedback on key deliverables that once achieved, will increase the transparency of government funding provided through Grants and Contributions, to worthwhile projects.

Potential changes include decreasing the dollar amount for the reporting of Grants and Contributions awards, (currently for over $25,000), increasing and standardizing the information available, and centralizing information on the portal.

Purpose of this Engagement

This consultation is the first public forum to present recent developments and engage Canadians on the path forward for the public reporting of Grants and Contributions. The Treasury Board of Canada Secretariat previously engaged 32 departments, agencies, crown corporations, and key stakeholders, and would now like to engage Canadians more broadly, with an aim to ensure the data being reported on is useful for recipients, key stakeholders, data users, and Canadians at large, and to provide increased fiscal transparency.

The Guidelines on the Reporting of Grants and Contributions Awards is composed of four elements, broken down into separate pages to ensure that each area is engaged upon separately.

In this consultation, there are four sections for you to explore, as seen below, but we are primarily seeking feedback on the page entitled “Fields and Field Descriptions”. The four pages are:

The feedback received from this engagement will serve as the basis for developing future iterations of the Guidelines, Guidance, Appendices, and Reporting Standards. Further, all feedback received in engagement will be summarized and included in a “What We Heard Report,” which will be available in Appendix G of the final Guidelines once they are published, and will be published on this page following consultation. All feedback received will be reviewed, and may be included in the revisions made to the final documents. Some relevant suggestions may not be immediately applied, but could contribute to future improvements.

What’s Next?

As the document continues to develop following this engagement, the Committee on Grants and Contributions Award Reporting will continue to work collaboratively with departments, agencies, and key stakeholders to bring forward a final version of this document, to be implemented effective April 01, 2018. More information on the implementation schedule can be seen in Appendix H of the Guidelines.

Please note that comments are moderated. It may take some time for your comments to appear online. For more information, consult our rules of engagement.

User comments

This program should be revised as indicated in the preamble. I suggest a lower grant value for reporting at $10,000 Canadian. It seems to me that much of this information is already available in granting agency databases and could be assimilated quite rapidly. Then recipients could be contacted for verification of their funding. The program would also be useful as information to the general public and among funding agencies to determine where future efforts should be directed in order to optimize progress where the greatest need exists.

Supportive of anything that increase transparency and accountability which currently achieves a high standard.

Thank you very much for your comment!

It is usually scary to get gov reviews because most of the time means to cut grants and subsidies to industry, especially to specific research industries that need lots of gov support to be competing against industries like the German, the British, the Chinese or the Dutch, which are heavily subsidized by their governments.

Thank you very much for your comment!

Peut-être faudrait-il établir un seuil critique, comme 100 000 $ ou 250 000 $ comme seuil critique afin de limiter les dépenses de gestion et permettre d'aider davantage les entreprises. Pour des montants limités, l'influence n'est pas très grande, mais peut permettre à de jeunes entreprises de percer, cela fait toute la différence, mais c'est certain qu'il devrait y avoir davantage de transparence pour tous les montants importants.

Merci beaucoup pour votre commentaire!

The principles of transparency and accountability have always proven to be an asset in the management of our national not-for-profit association, so we applaud their application in the reporting of grants and awards. Collectively we can optimize the use of public resources. The Canadian Association of Occupational Therapists.

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Excellente initiative-idée. Toutes les subventions grandes ou petites devraient être divulguées publiquement. Question de transparence.

Merci beaucoup pour votre commentaire!

Excellent idea. After all, all funds belong to public but managed by those elected or selected to do so for the development of public life standards by way of creating facilities and comforts. Therefore all funds issued to any body in any quantity, shape or form must be known to the end user or the final beneficiary....the public...citizens...the people. This will help stop misuse of these funds by such organizations or bodies when the visibility becomes 100%.

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I like the changes - all awards should be posted for others to see, in a place where it's easy to access. This complete information will help others considering for applying to see what has been awarded previously. Thank you.

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I also agree that all Government funds should be accounted for 100%.Record keeping should be done to account for all movement of funds and accountability.

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As the leader of a not-for-profit organization whose main objective is geared towards proactively working inside remote fly-in First Nations reserves; I strongly feel that the government is doing the right thing by publicly disclosing "all" funding and grants that are distributed to the communities and the consultants who work with them. Based on our experience, 99.9% of the people who live inside First Nations reserves have no idea how much funding is given to their chiefs and band councillors, so more transparency is desperately needed in this particular area. If the government could find a way to ensure "The People" (not the chiefs/band councillors) are more involved in their communities financial affairs, the proposals being submitted for funding, then this would mitigate corruption on various levels and thus, prevent consultants like Joe Crupi or many of the other "Joes" out there from siphoning funding.

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I totally agree with these comments especially since there appears to be no accountability for "how much goes where" in funding for indigenous communities; bravo for bringing these revelations to light.

I agree 100% that government grants and contributions should be visible to taxpayers. This will make for a better system. I would add that a reasonably detailed accounting for the disposition of funds must be part of the obligation of any recipient. This latter requirement will help ensure the monies are appropriately spent, and that the expected results are captured.

Thank you very much for your comment!

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