GC HR and Pay - Unified Actions for Pay

GC HR and Pay - Unified Actions for Pay The Office of the Chief Human Resources Officer (TBS-OCHRO) and Public Services and Procurement Canada (PSPC) have developed seven new mandatory measures to reinforce Best HR and Pay Practices and increase the reliability and consistency of HR data. These measures are intended to improve the accuracy and promptness of pay for employees and help prepare for the future of HR and Pay. Additionally, they will further enhance data integrity for partners across the HR, Pay and Pension ecosystem. Implementation of the first four measures began on July 1, 2024. Seven Measures to Reinforce Best HR and Pay Practices 1. Maximize the use of Phoenix self-serve functions (Applies solely to Pay Centre client departments) 2. Align core employee information in departmental HR systems to pre-defined standards 3. Hire new term employees for at least seven months, if an extension is anticipated 4. Have predetermined HR actions take effect the day after a pay day 5. Apply TBS-OCHRO guidance of what constitutes substantially performing the duties of an EX position for non-EX employees 6. Update and maintain employee email address and home address in departmental systems 7. Implement notifications in HR and pay applications 2024-10-24 Public Services and Procurement Canada open-ouvert@tbs-sct.gc.ca Government and PoliticsHuman ResourcesHRpayGC HR and PayPhoenixUAPunified actionsPSPCOCHROTBSbest practicestransparency by design Fact Sheet for DM and ADM - Unified Actions PayDOCX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/bfdb15f2-b63a-49be-9d8e-ec4407e6a20b/download/fact-sheet-for-dm-and-adm-unified-actions-pay.docx Fact Sheet for DM and ADM - Unified Actions PayDOCX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/1661376f-938c-467e-a3bd-281e1d5d76ae/download/fiche-dinformation-pour-sm-et-sma-actions-unifiees-pour-la-paye.docx Fact Sheet for Employees - Unified Actions for PayDOCX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/444ee998-33f3-4122-a4eb-f547390d2a4a/download/fact-sheet-for-employees-unified-actions-for-pay.docx Fact Sheet for Employees - Unified Actions for PayDOCX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/7e5dd6bb-3213-41cf-babb-c937db3487bb/download/fiche-dinformation-pour-les-employes-actions-unifiees-pour-la-paye.docx Fact Sheet for Managers and Section 34 Manager - Unified Actions for PayDOCX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/58871e88-1363-42b7-bc42-d63678aa85ec/download/fact-sheet-for-managers-and-section-34-manager-unified-actions-for-pay.docx Fact Sheet for Managers and Section 34 Manager - Unified Actions for PayDOCX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/a87b4f1c-4516-4e1a-85c1-2329e89684ff/download/fiche-dinformation-pour-les-gestionnaires-et-les-gestionnaires-autorises-en-vertu-de-larticle-3.docx Best HR and Pay Practices – Everyone Has a Role to Play (FAQ)DOCX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/36e78a39-f036-4a8d-a3ae-7f0d9345984a/download/best-hr-and-pay-practices-everyone-has-a-role-to-play-faq.docx Best HR and Pay Practices – Everyone Has a Role to Play (FAQ)DOCX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/04ac9604-f1ee-4a22-bdb8-eae096cd0777/download/meilleures-pratiques-en-matiere-de-rh-et-de-paye-chacun-a-un-role-a-jouer-faq.docx Measures to Reinforce best HR and Pay practicesDOCX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/c2e561e5-9d1f-4aab-980b-985bcf40424a/download/measures-to-reinforce-best-hr-and-pay-practices.docx Measures to Reinforce best HR and Pay practicesDOCX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/83fe84c9-16d2-4c22-97b3-ea82cf245602/download/mesures-visant-a-renforcer-les-meilleures-pratiques-en-matiere-de-rh-et-de-paye.docx New Measures to Reinforce HR and Pay Best Practices and Increase the Reliability and Consistency of DataPPTX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/d792f19d-2f18-4bf0-93f6-5e681aecd6e5/download/new-measures-to-reinforce-hr-and-pay_en.pptx New Measures to Reinforce HR and Pay Best Practices and Increase the Reliability and Consistency of DataPPTX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/d13c9f7a-4cb2-40a9-ad24-aceff7ffc758/download/nouvelles-mesures-a-renforcer-rh-et-de-paye_fr.pptx HR and Pay Best Practices – Everyone Has a Role to Play, Template Speaking NotesDOCX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/1ee5b8d4-ed3d-4c4b-a052-ea0a32a0c1c4/download/hr-and-pay-best-practices-everyone-has-a-role-to-play-template-speaking-notes.docx HR and Pay Best Practices – Everyone Has a Role to Play, Template Speaking Notes DOCX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/21cac82d-0570-48ab-b81c-dd8d97b3e60d/download/meilleures-pratiques-en-matiere-de-rh-et-de-paye-chacun-a-un-role-a-jouer-modele-de-notes-dallo.docx Job Aid for HR System Owners & Administrators - Unified Actions for payDOCX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/5de1cbdd-f8f2-49cc-8d19-6be37221751f/download/job-aid-for-hr-system-owners-administrators-unified-actions-for-pay.docx Job Aid for HR System Owners & Administrators - Unified Actions for payDOCX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/10d5329b-95f2-49bc-b565-773d2da7f04b/download/fiche-dinformation-pour-les-proprietaires-et-administrateurs-de-systemes-de-rh-actions-unifiees.docx Guide to implementing HR and Pay best practicesDOCX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/b706480f-5f34-4033-ba18-41a984a9f2bc/download/guide-to-implementing-hr-and-pay-best-practices.docx Guide to implementing HR and Pay best practicesDOCX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/d14a6a15-6ac8-4529-8efd-0b34de4ecea6/download/guide-de-mise-en-uvre-des-meilleures-pratiques-en-matiere-de-rh-et-paye.docx Data Quality Self AssessmentXLSX https://donnees-data.tpsgc-pwgsc.gc.ca/bh1/sed-drei/Data-Quality-Self-Assessment.xlsx Data Quality Self AssessmentXLSX https://donnees-data.tpsgc-pwgsc.gc.ca/bh1/sed-drei/Auto-%C3%A9valuation-de-la-qualit%C3%A9-des-donn%C3%A9es.xlsx Data Standard: Measure 2 - Align core employee information in departmental HR systems to pre-defined standardsXLSX https://donnees-data.tpsgc-pwgsc.gc.ca/bh1/sed-drei/DepartmentalHRDataQualityPlan-PlanQualiteDesDonnesMinisterielsRH.xlsx Guide for completing the reporting questionnaire for measure 2DOCX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/2481cf36-c93a-4a1e-b89c-1fb9c9a589fe/download/guide-for-completing-the-reporting-questionnaire-for-measure-2.docx Guide for completing the reporting questionnaire for measure 2DOCX https://open.canada.ca/data/dataset/20e546a9-f626-4e14-bdac-56f6803daf5b/resource/f5e53bb6-6ea8-4f7d-a33a-352a0a698da5/download/guide-pour-remplir-le-questionnaire-de-rapport-pour-la-mesure-2.docx

The Office of the Chief Human Resources Officer (TBS-OCHRO) and Public Services and Procurement Canada (PSPC) have developed seven new mandatory measures to reinforce Best HR and Pay Practices and increase the reliability and consistency of HR data. These measures are intended to improve the accuracy and promptness of pay for employees and help prepare for the future of HR and Pay. Additionally, they will further enhance data integrity for partners across the HR, Pay and Pension ecosystem. Implementation of the first four measures began on July 1, 2024.

Seven Measures to Reinforce Best HR and Pay Practices

  1. Maximize the use of Phoenix self-serve functions (Applies solely to Pay Centre client departments)
  2. Align core employee information in departmental HR systems to pre-defined standards
  3. Hire new term employees for at least seven months, if an extension is anticipated
  4. Have predetermined HR actions take effect the day after a pay day
  5. Apply TBS-OCHRO guidance of what constitutes substantially performing the duties of an EX position for non-EX employees
  6. Update and maintain employee email address and home address in departmental systems
  7. Implement notifications in HR and pay applications

Data and Resources

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