Open Government Implementation Plan: Public Health Agency of Canada

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Table of Contents

1. Executive Summary

Canada has a longstanding commitment to openness and accountability as a cornerstone of a strong, modern democracy. From the passing of access to information legislation over 30 years ago to current open government and proactive disclosure activities, the Government of Canada has worked to ensure transparency on federal operations to enable Canadians to hold their government accountable. The Government of Canada has firmly established an "open by default" position in its mandatory policy framework by issuing the Directive on Open Government. Furthermore, the commitments included in Canada’s Action Plan on Open Government 2014-16 will further advance the delivery of transparent and accountable programs and services focused on the needs of Canadians.

The Public Health Agency of Canada (the Agency) is a complex, science based organization. As an early adopter of publicly releasing and publishing data and information, the Agency has already started to transform its organizational culture to be “open by default”. In support of the Open Government initiative, the Agency’s release of its data and information resources, as well as its strengthened commitment to openness and transparency in its relationships with the public, will be a significant contributing factor as the Agency strives to Protect and Empower Canadians to improve their health.

This first Open Government Implementation Plan (OGIP) identifies the steps the Agency will initiate, continue or complete in the coming years to maximize the release of government information and data of business value to meet its commitment to fully support the Open Government initiative and related activities.

The benefits of this commitment and support will be realized and observed within the organization as well as by external partners, stakeholders and members of the public. Internally, improved data and information identification will facilitate sharing which will result in improved information management and work efficiencies. Externally, the Agency’s ongoing support for data and information release and openness will provide the public with improved access to health related data, which translates into increased opportunities for participation and innovation in the public health sector.

The Public Health Agency of Canada will review, update and publish the OGIP annually, as per the Directive on Open Government.

2. Approvals

Original signed by,

Name
Kirk Shaw
Chief Information Officer
Corporate Services Branch
Public Health Agency of Canada

 

Date

 

Original signed by,

Name
Debbie Beresford-Green
Information Management Senior Official
Corporate Services Branch
Public Health Agency of Canada

 

Date

 

Original signed by,

Name
Dr. Gregory Taylor
Chief Public Health Officer
Public Health Agency of Canada

 

Date

 

Original signed by,

Name
Krista Outhwaite
President
Public Health Agency of Canada

 

Date

 

3. Purpose

This document describes the Agency’s plan to complete activities and deliverables aligned to the requirements of the Directive on Open Government, in order to achieve full compliance by the implementation deadline.

The objective of the Directive is to maximize the release of government information and data of business value to support transparency, accountability, citizen engagement, and socio-economic benefits through reuse, subject to applicable restrictions associated with privacy, confidentiality, and security (Directive on Open Government, Section 5.1).

The expected results of the Directive on Open Government (Section 5.2) are that Canadians are able to find and use Government of Canada information and data:

  • to support accountability;
  • to facilitate value-added analysis;
  • to drive socio-economic benefits through reuse; and,
  • to support meaningful engagement with their government.

Support to Government of Canada Open Government Activities

The Agency’s support for Open Government activities and initiatives will cultivate and strengthen the collaboration and information/data sharing practices that exist among various program areas of the Agency. Data and information that is identified, inventoried and shared will better serve program area representatives and internal stakeholders. The commitment to the Government of Canada’s Open Government Initiative will allow the Agency to adjust policy development practices and client service activities to possibly include an “open by default” approach. The release of health and public safety related data and information will assist the Agency with its ongoing and existing efforts to be as transparent and as open as possible in its dealings with the Canadian public. Increased transparency and openness will augment the public’s trust in and support for the Agency and the important role it plays in the maintenance and security of public health in Canada and abroad.

The Agency has previously participated in the provision of data sets to the public through the Open Government Portal established by the Treasury Board Secretariat of Canada (TBS). A robust data identification and publishing process, including a data release checklist, has been developed to ensure applicable legal and policy requirements that relate to privacy, confidentiality and security considerations are addressed before data is released for public consumption.

The public’s interest in data provided by the Agency has been evident in such events as the Canadian Open Data Experience (CODE) 2014 and 2015. CODE is a two day coding event where innovators from across the country compete to create the best application using federal government data posted on the TBS portal. The Agency’s data was used to develop mobile applications that were amongst the contenders for final selection and awards.

The implementation of Open Government activities will allow departments and agencies to move towards a more consistent approach when making data and information resources available to the Canadian public. Open Government will provide a platform for cross-departmental discussion, collaboration and exchange of best practices. It will be through this sharing of ideas, methodologies and lessons learned that real success and progress can be achieved.

The release of an increased volume of government data and information through a single, one stop portal will provide the interested public with increased opportunities to access information related to government operations and decisions, and in some instances, opportunities for increased participation in policy development, review and post-implementation assessments. The economic impact of increased data and information sharing will also benefit Canadians. The potential for new jobs to be generated, for private sector business opportunities to be created and for increased public sector employment will impact people in diverse sectors or Canadian society.

4. Context

4.1 Raison d’être

Public health involves the organized efforts of society to keep people healthy and to prevent illness, injury, and premature death. In Canada, public health is a responsibility that is shared by all three levels of government in collaboration with the private sector, non-governmental organizations, health professionals and the public. In September 2004, the Agency was created within the federal Health Portfolio to deliver on the Government of Canada’s commitment to increase its focus on public health in order to help protect and improve the health and safety of all Canadians and to contribute to strengthening public health capacities across Canada.

4.2 Responsibilities

The Agency seeks to contribute to the prevention of disease and injury, and the promotion of health. It is responsible for enhancing surveillance information and expanding the knowledge of disease and injury in Canada. The Agency provides federal leadership and accountability in managing national public health events. It strengthens intergovernmental collaboration on public health and facilitates national approaches to public health policy and planning. The Agency serves as a central point for sharing Canada’s public health expertise with international partners, and translates international knowledge and approaches to inform and support Canada’s public health priorities and programs—for example, by participating in international working groups to develop new public health tools to protect, mitigate and respond to emerging health threats.

4.3 Population and Regional Distribution

The Agency, comprised of seven branches, is spread across six regional offices and the Northern Unit. Approximately 2,300 employees work for the Agency.

4.4 Technological Environment

In June 2012, Health Canada (HC) and the Agency formed a shared services partnership to bring together select internal common services. Under this partnership, HC provides technology services to both HC and the Agency. These services include all technological aspects of the HC and the Agency’s programs and priorities, and are delivered through a mix of internal and contracted resources to support approximately 60 business applications and databases and 2,450 users of personal computing and other mobile devices.

4.5 Challenges

Culture Change

Canada’s commitment to Open Government is based on a new way of operating for the Government of Canada writ large: all information is to be open by default. While transparency and accountability are fundamental principles in all day to day operations, the open by default practice represents a change for the Agency. It will be important to ensure the Agency’s business culture, training and tools are properly aligned to continue to fully support this new way of working. To this end the Agency has developed an Open Data Action Plan for Surveillance Holdings. This plan provides the Agency with a consistent approach for timely, appropriate and strategic posting of surveillance data.

4.6 Opportunities

Streamline Data and Information Collection

There are significant opportunities to be harnessed across the Agency for the streamlining of data and information collection and usage. While the goal is to ensure all Canadians will be able to leverage more timely information through regular posting of open data and information, internal resources will also be able to take full advantage of data and information available from all branches, in all day to day operations.

The Agency continues to follow the strategic shift of the Government of Canada’s enterprise transformation agenda, which is grounded in the consolidation and centralization of enterprise and back-office systems. This model provides the opportunity to optimize the capture of all electronic information holdings contributing directly to Open Government and Open Data requirements. This will result in better and more transparent service delivery through the adoption of an enterprise-wide approach to the provisioning of the Agency’s services to all partners and all Canadians.

5. Outcomes

Through the implementation of the Directive, the Agency will be advancing its internal strategic outcomes, as well as participating in cross-governmental activities such as the increased Digitization Initiative and responding to the Government of Canada on-going priorities.

Public Health Agency of Canada Strategic Outcomes

The information and data acquired or created in the execution of the strategic outcomes, when shared with the public, will make the Agency’s business and business decisions more transparent to the public. This increased transparency and openness will support an increased participation by the public in the development of the Agency’s future policy direction, informing future decisions that will shape future priorities and intended outcomes. Strategic outcomes for the Agency include protecting Canadians and empowering them to improve their health through promoting health; preventing chronic diseases and injuries; preventing and controlling infectious diseases; preparing for and responding to public health emergencies; serving as a central point for sharing Canada’s expertise with the rest of the world; applying international research and development to Canada’s public health programs; and strengthening intergovernmental collaboration on public health and facilitate national approaches to public health policy and planning.

The Agency has been very engaged on the transparency front, developing an Open Data Action Plan for Surveillance Holdings. The Action Plan enables a coherent Agency-wide approach to the timely, appropriate and strategic posting of surveillance data to the Government Open Data Portal, and ensures a consistent and transparent process for approving, posting, maintaining and updating those holdings as per the TBS Directive on Open Government.

Increased Digitization

In a time of heightened service delivery expectations and rapidly evolving technologies, the Agency must remain responsive, resilient and strategic. Modernizing the Agency’s information technology solutions and increasing the move toward digitized information holdings will address some risks and strengthen the Agency’s ability to deliver on its commitments. As part of its Information Management (IM) strategy, the Agency has adopted the Government of Canada-wide approach, focusing on reducing the paper mountain and assuring that electronic information is easier to search and retrieve and made available faster for Canadians.

Cross-government Activities

Open Science

As part of ensuring Canadians have access to scientific information, an Open Science Committee was established. The committee includes representatives from across the Health Portfolio and facilitates broad-based science discussion. The outcome of Open Science is the development of processes and guidance that will improve the sharing of scientific information. This is a benefit to the large scientific community at the Agency as it will allow sharing of valuable information across all branches.

Federal Science Library

Through participation in the Federal Science Library initiative, the Agency will further promote and support information resource sharing and increased availability amongst a larger user community. The Federal Science Library is a new one-stop and integrated self-serve platform that will enable users to search and access library collections and information services from participating science-based departments and agencies through a single point of entry. The Federal Science Library will position libraries to benefit from economies of scale; leverage talent from across multiple departments; and deliver integrated, modern services to government researchers and policy-makers, as well as to Canadians.

Government of Canada Priorities

Proactive Disclosure

The Agency supports accountability and transparency of decision making through ongoing proactive disclosure of contract, hospitality and travel information.

Canada’s Action Plan 2.0

As required for all federal departments and agencies, the Agency is publishing an OGIP, which describes the planned activities that will respond to the Directive, including the following:

  • Establishing and maintaining inventories of data and information holdings;
  • Prioritizing the publication of data and information based on public demand;
  • Publishing data and information in accessible and open formats, on federal open government websites under an open and unrestrictive license; and
  • Reporting annually on progress made.

In addition to the sharing of data and information, this will improve the management of the Agency’s electronic holdings.

6. Governance Structures and Decision Processes

The following sub-sections describe the governance structures and decision processes that support open government and how those responsibilities are delegated and fulfilled within the institution.

6.1 Governance Structures

The planning, coordination and oversight of Open Government activities and deliverables is embedded in the current governance structure of the Agency. Additionally, the governance structure for the organization already takes into account decisions required to ensure that the information management program and related activities and deliverables move forward and success is realized.

6.1.1 Governance Committees

The Open Government governance structure is comprised of the following committees and working groups:

Public Health Agency of Canada Executive Committee

The Public Health Agency of Canada Executive Committee members provide direction and guidance on matters of significant importance and priority to the Agency. This committee is responsible for the discussion and approval of open government related activities and deliverables, including the OGIP, on behalf of the Agency.

Corporate Services Branch, Branch Executive Committee

Representatives from across the branch discuss and approve key information management (IM) and open government activities and deliverables and make recommendations to the Agency’s Executive Committee.

Information Management Advisory Committee

The Information Management Advisory Committee members discuss and approve open government activities and make recommendations to the Corporate Services Branch Executive Committee.

Open Data/Governance Working Group

Branch representatives discuss and collaborate on open government activities. Branch representatives are responsible to update their branches on all activities related to the Open Government Initiative.

6.1.2 Organization Chart

A pictorial representation of the Agency’s governance structure has been included below:

Figure 1 – Organization Chart
Figure 1 – Organization Chart – Text version
  • President, Public Health agency of Canada
    • Information Management Senior Official and Public Health Agency of Canada Executive Committee
      • Corporate Services Branch Executive Committee
      • Information Management Advisory Committee
      • Open Data/ Governance Working Group

6.2 Roles and Responsibilities – Senior Officials

The governance of the Agency’s OGIP is informed by the responsibilities identified for the Information Management Senior Official (IMSO) and Deputy Head (DH) in the Directive on Open Government.

Role Responsibility
President, Public Health Agency of Canada
  • Approval of the Agency’s OGIP in their role as Chair for the Public Health Agency of Canada Executive Committee;
  • Engagement of all areas within the organization to support and fulfill the requirements associated with Open Government obligations and initiatives; and
  • Taking corrective action(s) to address situations of non-compliance with the Directive on Open Government.
Information Management Senior Official
  • Approving and recommending the approval of the Agency’s OGIP by the President;
  • Overseeing the compliance with the requirements outlined in the Directive as per section 6 and 7, including the development, approval and implementation of the OGIP;
  • Maximizing the release of the Agency’s open data (structured data) and open information (unstructured documents and multi-media assets) under an open and unrestrictive license designated by TBS
  • Ensuring that open data and open information is released in accessible and reusable formats via Government of Canada websites and services designated by TBS;
  • Establishing and maintaining comprehensive inventories of data and information resources of business value held by the organization to determine their eligibility and priority, and to plan for their effective release;
  • Developing, posting to the designated website, implementing, and annually updating a departmental OGIP;
  • Maximizing the removal of access restrictions on departmental information resources of enduring value prior to transfer to Library and Archives Canada as part of planned disposition activities;
  • Ensuring that open government requirements in sections 6.1 to 6.5 of the Directive are integrated in any new plans for procuring, developing, or modernizing departmental and agency information applications, systems, or solutions in support of the delivery of programs and services;
  • Overseeing the implementation and monitoring of the Directive in their department and agency;
  • Working with key stakeholders, including heads of communications, the chief information officer, the departmental security officer, data owners, functional specialists, and access to information and privacy coordinators to ensure the implementation of the Directive;
  • Bringing to the President’s attention any significant difficulties, gaps in performance or compliance issues, and developing proposals to address them;
  • Ensuring that corrective actions are taken to address instances of non-compliance. Corrective actions can include additional training, changes to procedures and systems, and other measures as appropriate; and
  • Reporting any performance or compliance issues to the Chief Information Officer Branch of TBS.

6.3 Key Stakeholders

The Agency’s Open Government key stakeholders are depicted from two perspectives: internal and external.

6.3.1 Internal Stakeholders

Chief Information Officer

The Chief Information Officer (CIO) for the Agency plays a key role in ensuring that Open Government activities and deliverables are planned, coordinated, executed, completed and that progress is reported on through the assignment of information management and information technology specialists. The CIO communicates and promotes Open Government requirements, projects and status updates to senior representatives of all branches and business organizations of the Agency. The CIO recommends to the IMSO the release of data and information that has been identified and prepared for release by a branch/program area. The CIO reports to Central Agency organizations regarding the completion and status of Open Government activities occurring within the Agency.

Functional Specialists – Information Management (IM)/Information Technology (IT)

Under the direction of the CIO, the IM Functional Specialists working in the Information Knowledge Management Division (IKMD) are responsible for developing the Agency’s OGIP through collaboration with their colleagues in the information technology divisions and with input from additional internal stakeholders and program area representatives. IM/IT Functional Specialists develop the tools and processes needed to facilitate the selection, assessment and publication of Agency data. They are responsible for the registration of select data and information on the TBS portal, and for obtaining authorization from the CIO and the IMSO for the release of this data and information to the public. The IM/IT Functional Specialists are the primary contact for representatives of the TBS, Information Management and Open Government Division; they represent the Agency on TBS-led Open Government working groups, and coordinate branch responses to comments received from the public via the TBS portal(s).

Business Owners

Branches are recognized as the Business Owners for their program-related datasets and information. They are the responsible authorities for identifying and communicating datasets and information to be released to the IMSO for publishing purposes. Business Owners are responsible for preparing the data for publication, assessing its eligibility for release and for obtaining approvals for publication from branch senior officials. Business owners are responsible for the content to be released, the maintenance and support of the published information, and for responding to specific enquiries received from the public regarding published datasets and released information. The Business Owner is responsible for providing any necessary funding to make datasets and information “open by design”. The Business Owner is responsible for ensuring their branch and directorate is represented at internal (Agency) Open Government working groups, for reporting on progress for assigned deliverables and communicating status updates back to their branch colleagues.

Head, Communication

The Head of Communications is responsible for supporting the development of a communication plan that will increase the level of awareness and engagement on this initiative to successfully execute the Open Government Implementation Plan, and associated activities and deliverables. The Head of Communications is also responsible for the implementation of the Web Renewal Initiative and coordinating input to open dialogue for the Agency.

6.3.2 External Stakeholders

Treasury Board Secretariat, Information Management and Open Government Division

The Agency works closely with the Information Management and Open Government Division of TBS. Through participation in TBS-led interdepartmental Open Government working groups, the Agency has taken direction and also provided input and feedback to processes and tools being produced to facilitate Open Government related activities. This collaboration has been further cultivated by special arranged one-on-one meetings, where representatives of TBS and the Agency have met to discuss expectations and best practices.

Representatives of the Agency work closely with the Information Management and Open Government Division at TBS to ensure full understanding of and adherence to Open Government-related requirements and expectations. This collaborative arrangement has also assisted with the timely registration of data sets as they are identified, prepared and authorized for publication on the TBS Open Data Portal. It has also helped to ensure that public comments on existing data and requests for specific data sets are adequately addressed.

Municipal, Provincial, Territorial Government Representatives

The Agency relies heavily on other levels of government for access to, and the ability to use data that is collected at the municipal, provincial and/or territorial level. Collaboration and consultation with these levels of government has been and will continue to be instrumental to the success of the data release plan.

Other Government Departments

The Agency works closely with other federal government departments to fulfill legislated functions and activities. In some cases, these working relationships result in or necessitate the sharing of data resources and the collaborative effort to make as much data available as possible.

Canadian Public

Members of the public have an inherent interest in the Open Government activities and deliverables undertaken and achieved by the Agency. Open Government activities are intended to foster increased innovation and improved transparency in government policy development, decision-making and service delivery for Canadians.

6.4 Communication, Awareness, and Engagement

The Agency has developed an open government internal communication plan. This plan will be revised regularly to ensure sustained communication approaches are in place that will foster the cultural change needed to implement open government.

Open Government communication at the Agency is led by the Information Management Services Directorate, Corporate Services Branch, with support from the Communications and Public Affairs Branch.

Annex A – Planning Table 2015 – 2016

Planning Table A: Directive on Open Government Requirements
Reference Compliance Requirement Deliverables / Milestones Lead Activities Start Date End Date Resources (HR and Financial) Status
DOG 6.1 Maximize the release of Government of Canada open data and open information under an open and unrestrictive licence designated by TBS Public Health Agency of Canada Data Release Plan IKMD
  • Develop criteria for data release and publishing plan
  • Develop draft plan
  • Consultation with working group
  • Develop data release and publishing plan
  • Functional Specialists X 3
  • Business Owners X 8
Complete
Public Health Agency of Canada Information Release Plan TBD
  • Develop criteria for information release and publishing plan
  • Develop draft plan
  • Consultation with working group
  • Develop information release and publishing plan
TBD Not Started
DOG 6.2 Ensure open data and open information is released in accessible and reusable formats via Government of Canada websites and services designated by TBS Listing of accessible and reusable formats (for data and information) to be used at the Public Health Agency of Canada IKMD
  • Develop draft list of formats Consult with working group
  • Create listing of accessible and reusable formats for data/information publishing
  • Add listing in release and publishing plan
  • Functional Specialists X 3
  • Business Owners X 8
Complete
Conversion process(es) for data identified for release whose native format is not accessible and reusable IKMD
  • Develop draft conversion process for data identified for release
  • Consult with working group
  • Update conversion process based on feedback from working group
  • Update data release and publishing plan to include conversion process
  • Functional Specialists X 3
  • Business Owners X 8
Complete
Conversion process(es) for information identified for release whose native format is not accessible and reusable TBD
  • Develop draft conversion process for information identified for release
  • Consult with working group
  • Update conversion process based on feedback from working group
  • Update information release and publishing plan to include conversion process
TBD Not Started
Release process to support the publication of Public Health Agency of Canada’s data IKMD
  • Develop criteria for data release process
  • Develop draft plan
  • Consult with working group
  • Update data release and publishing plan with release process
  • Functional Specialists X 3
  • Business Owners X 8
Complete
Release process to support the publication of the Public Health Agency of Canada’s information TBD
  • Develop criteria for information release process
  • Develop draft plan
  • Consult with working group
  • Update Information release and publishing plan with release process
TBD Not Started
DOG 6.3 Establish and maintain comprehensive inventories of data and information resources of business value held by the agency to determine their eligibility and priority, and to plan for their effective release Methodology for establishing a data inventory IKMD
  • Meet with working group to identify parameters for inventory
  • Develop draft methodology
  • Review draft with working group
  • Develop methodology to establish data set inventory
  • Functional Specialists X 3
  • Business Owners X 8
Complete
Methodology for establishing an information inventory TBD
  • Meet with working group to identify parameters for inventory
  • Develop draft methodology
  • Review draft with working group
  • Develop methodology to establish information inventory
TBD Not Started
Data inventory (detailed, itemized list(s) that describe the volume, scope and complexity of the data held by the Public Health Agency of Canada IKMD
  • Review/update current methodology for data set inventory
  • Develop and implement process to capture all data sets
  • Create comprehensive data set inventory
TBD In Progress
Information inventory (detailed, itemized list(s) that describe the volume, scope and complexity of the data held by the Public Health Agency of Canada TBD
  • Review/update current methodology for information inventory
  • Develop and implement process to capture all information
  • Create comprehensive information inventory
TBD Not Started
Renewal process(es) to maintain the currency of the Public Health Agency of Canada’s data inventory IKMD
  • Meet with working group to determine parameters of process to renew data set inventory on a yearly basis
  • Develop draft process
  • Consult with working group
  • Develop process to update the data set inventory on an annual basis
TBD Not Started
Renewal process(es) to maintain the currency of the Public Health Agency of Canada’s information inventory TBD
  • Meet with working group to determine parameters of process to renew information inventory on a yearly basis
  • Develop draft process
  • Consult with working group
  • Develop process to update the information inventory on an annual basis
TBD Not Started
Assets included in the data inventory are evaluated to determine their eligibility and priority for release IKMD
  • Identify elements of data sets
  • Identify exclusions which would prohibit data set release (security, privacy, etc.)
  • Create evaluation process
  • Include data set asset evaluation in release and publishing process
  • Functional Specialists X 3
  • Business Owners X 8
Complete
Assets included in the information inventory are evaluated to determine their eligibility and priority for release TBD
  • Identify elements of information
  • Identify exclusions which would prohibit information release (security, privacy, etc.)
  • Create evaluation process
  • Include information evaluation in release and publishing process
TBD Not Started
DOG 6.4 Developing, posting to the designated website, implementing, and annually updating the departmental OGIP Governance structures are in place to oversee the implementation of the Public Health Agency of Canada’s OGIP IKMD Health Canada and Public Health Agency governance is fully established for all IM approval requirements, including OGIP NA NA NA Complete
Public Health Agency of Canada’s Open Government Implementation Plan (OGIP) IKMD
  • Draft the Agency’s Year 1 OGIP
  • Consult with stakeholders
  • Create final OGIP
  • IMSO X 1
  • CIO X 1
  • Functional Specialists X 3
  • Business Owners X 8
  • Head, Communication X 1
Complete
Signatures in section 2 (Approvals) of Public Health Agency of Canada’s OGIP IKMD
  • Send OGIP through governance approval process
  • Send OGIP to IMSOs, Deputy Heads for approval
  • Post to TBS designated website
  • Executives and DH X 12
  • IMSO X 1
  • CIO X 1
  • Functional Specialists X 3
  • Business Owners X 8
  • Head, Communication X 1
Complete
Public Health Agency of Canada’s OGIP is resourced IKMD
  • Assess current and future IM Priorities, Operations and Initiatives
  • Assess current IM capacity
  • Determine gaps
  • Develop plan to address gaps to ensure all OG activities are resourced
TBD In progress
Monitoring and reporting processes for assessing progress and maintaining the currency of the Public Health Agency of Canada’s OGIP IKMD
  • Develop performance measurement for Directive on Open Government requirements(including OGIP)
  • Implement performance measures
  • Report on performance
TBD Not Started
Public Health Agency of Canada’s first annual update to the OGIP IKMD
  • Review current plan, update with organizational priorities, strategic outcomes and plans in collaboration with stakeholders
  • Update OGIP, obtain approvals, post to designated TBS website
TBD Not Started
Public Health Agency of Canada’s second annual update to the OGIP IKMD
  • Review current plan
  • Update with organizational priorities, strategic outcomes and plans in collaboration with stakeholders
  • Update OGIP, obtain approvals, post to designated TBS website
TBD Not Started
Public Health Agency of Canada’s third annual update to the OGIP IKMD
  • Review current plan
  • Update with organizational priorities, strategic outcomes and plans in collaboration with stakeholders
  • Update OGIP, obtain approvals, post to designated TBS website
TBD Not Started
Public Health Agency of Canada’s fourth annual update to the OGIP IKMD
  • Review current plan
  • Update with organizational priorities, strategic outcomes and plans in collaboration with stakeholders
  • Update OGIP, obtain approvals, post to designated TBS website
TBD Not Started
DOG 6.5 Maximizing the removal of access restrictions on departmental information resources of enduring value prior to transfer to LAC as part of planned disposition activities Methodology for the removal of access restrictions from data and information resources of enduring value prior to their transfer to the LAC IKMD
  • Review guidelines from LAC
  • Develop methodology based on guidance developed by LAC
  • Consult with working group
  • Develop final methodology
TBD Not Started
Methodology for the removal of access restrictions from data and information resources of enduring value prior to their transfer to the LAC is integrated into the Public Health Agency’s disposition plans and procedures. IKMD Develop process for ensuring the removal of access restrictions for both data and information is integrated into all disposition plans and procedures, based on methodology TBD Not Started
DOG 6.6 Ensuring that open government requirements in sections 61.1 to 6.5 of this directive are integrated in any new plans for procuring, developing, or modernizing departmental information applications, systems, or solutions in support of the delivery of programs and services. Governance structures are in place to ensure that the requirements of the Directive on Open Government are integrated into any new plans for procuring, developing, or modernizing departmental information applications, systems, or solutions IKMD
  • Terms of reference for existing governance committees are reviewed and updated as required to formalize consideration of Open Government requirements during the assessment of proposed modernization activities.
  • the Agency’s Open Government Communication Plan provides special focus and direction to ensure governance committees of both organizations are informed and aware of the full scope of OG requirements
TBD Not Started
Directive on Open Government requirements are integrated into the Public Health Agency of Canada’s procurement process(es) for applications, systems, and solutions IKMD
  • Open Government requirements are integrated into IM/IT Client Engagement tools and processes.
  • IM/IT review of client requests for system, solutions and applications has formalized consideration of Open Government requirements
TBD Not Started
Directive on Open Government requirements are integrated into the Public Health Agency of Canada’s development process(es) for applications, systems, and solutions IKMD
  • Annual strategic planning processes, tools and templates are updated to include reference to and space to include Open Government requirements
  • IM/IT Functional Specialists perform assessment of strategic plans to ensure Open Government requirements are adequately considered in the development / procurement of new applications, systems and solutions
TBD Not Started
Directive on Open Government requirements are integrated into modernizing process(es) for applications, systems, and solutions IKMD
  • Identify current processes
  • Update all process to ensure System and application life cycle management processes and reviews are updated to include reference to Open Government requirements.
  • Communicate updated processes across the organization
TBD Not Started
DOG 7.1 Departmental IMSOs, as designated by the deputy heads, are responsible for              
  Overseeing the implantation and monitoring of this directive in their departments Performance framework for the monitoring of the Public Health Agency of Canada’s progress against the activities and deliverables / milestones in the OGIP IKMD Develop and implement performance measurement for Directive on Open Government requirements (including OGIP) TBD Not Started
Progress against the activities and deliverables / milestones in the OGIP is regularly reported to the governance structures in place to oversee the implementation IKMD Develop and implement performance measurement for Directive on Open Government requirements (including OGIP) TBD Not Started
Performance framework for the monitoring of the Public Health Agency of Canada’s ongoing compliance to the requirements of the Directive IKMD Develop and implement performance measurement for Directive on Open Government requirements (including OGIP) TBD Not Started
Process to ensure significant difficulties, gaps in performance, or compliance issues are reported to the President IKMD Develop process to ensure performance gaps and results from measurement exercises are shared in timely fashion TBD Not Started