Proactive Disclosure - Hospitality Expenses - Proactive Disclosure - Hospitality Expenses

This field is populated by the organization. It is a unique reference number given to each line item in the spreadsheet. Having a unique identifier for each item will allow users locate a specific item in the registry should they need to modify or delete.

This field will display the group to which the individual belongs.

This field will display, in English, the position title of the individual who incurred the hospitality expenses (the hospitality expenses were charged to their responsibility centre).

This field will display, in French, the position title of the individual who incurred the hospitality expenses (the hospitality expenses were charged to their responsibility centre).

This field will display the name of the individual who incurred the hospitality expenses (the hospitality expenses were charged to their responsibility centre).

This will cover both the forms (for example, breakfast, refreshment, lunch, reception, dinner and other forms of hospitality) and circumstances (the purpose) of the hospitality, in English.

This will cover both the forms (for example, breakfast, refreshment, lunch, reception, dinner and other forms of hospitality) and circumstances (the purpose) of the hospitality, in French.

The start date on which the hospitality was provided.

The end date on which the hospitality was provided. (can be the same as start date)

Must include the Municipality where hospitality was provided, in English

Must include the Municipality where hospitality was provided, in French.

Must include the name of the first commercial establishment or vendor that provided the hospitality (for example, restaurant, hotel or other location) and/or vendor (for example, a caterer), in English.

Must include the name of the first commercial establishment or vendor that provided the hospitality (for example, restaurant, hotel or other location) and/or vendor (for example, a caterer), in French.

Must include the name of the second commercial establishment or vendor that provided the hospitality (for example, restaurant, hotel or other location) and/or vendor (for example, a caterer), in English.

Must include the name of the second commercial establishment or vendor that provided the hospitality (for example, restaurant, hotel or other location) and/or vendor (for example, a caterer), in French.

Must include the names of any other commercial establishments or vendors that provided the hospitality (for example, restaurant, hotel or other location) and/or vendor (for example, a caterer), in English. Note, use the format {Vendor Name};{Vendor 2 Name} (e.g. Les Impertinentes;Les Street Monkeys)

Must include the name of any other commercial establishments or vendors that provided the hospitality (for example, restaurant, hotel or other location) and/or vendor (for example, a caterer), in French. Note, use the format ; (e.g. Les Impertinentes;Les Street Monkeys)

The total number of attendees (Government of Canada Officials). For any clarification regarding Government of Canada Officials, please refer to Table 2 of the Guide to the Proactive Publication of Travel and Hospitality Expenses- Canada.ca (https://www.tbs-sct.canada.ca/pol/doc-eng.aspx?id=32660).

The total number of attendees (Guests)

Total Amount of the expenses for the hospitality activity

This field may be populated with additional explanatory comments, in English.

This field may be populated with additional explanatory comments, in French.