Open Government Implementation Plan: Shared Services Canada | Open Government

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APA	Open Government - Government of Canada. (2016, August 11). Open Government Implementation Plan: Shared Services Canada. Retrieved from http://open.canada.ca/en/content/open-government-implementation-plan-shared-services-canada?wbdisable=true
MLA	“Open Government Implementation Plan: Shared Services Canada.” Open Government - Government of Canada, 11 August 2016, http://open.canada.ca/en/content/open-government-implementation-plan-shared-services-canada?wbdisable=true

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1. Executive Summary

Canada has a longstanding commitment to openness and accountability as a cornerstone of a strong, modern democracy. From the passing of access to information legislation over 30 years ago to current open government and proactive disclosure activities, the Government of Canada has worked to ensure transparency on federal operations to enable Canadians to hold their government accountable. The commitments included in Canada’s Action Plan on Open Government 2014-16 will further progress on the delivery of transparent and accountable programs and services focused on the needs of Canadians.

The proactive release of data and information is the starting point for all other open government activity. Accordingly, the Government of Canada has firmly established an "open by default" position in its mandatory policy framework by issuing the Directive on Open Government.

Shared Services Canada (SSC) provides IT infrastructure services to the Government of Canada, and therein has an important role in contributing towards a unified “open by default” position. In order to articulate its role in this regard, SSC has created this document (to be updated at regular annual intervals) of its plan to:

Comply with the requirements of the Directive on Open Government by 2020; and
Support identified Open Government obligations under Canada’s Action Plan on Open Government 2014-16.

SSC has analyzed the 12 Open Government (OG) commitments, made in Canada’s Action Plan on Open Government 2014-2016, and identified 5 specific obligations that it will support. They are:

Open Government Directive
Open Data Canada
Open Contracting
Open Data Core Commitment
Open Information on Budgets and Expenditures

In order to support these obligations, SSC faces both technical (including issues with data ownership; availability; and quality) and business challenges (including standards; lack of procedures; organizational culture; and allocated resources). SSC will leverage the platform created by its internal Business Intelligence (BI) Program in order to address the identified technical challenges. Business challenges will be addressed through the leadership of the Chief Information Officer (CIO), which will include creation of formal processes and focused change management in order to move SSC to become “open by default”.

Further details for implementing SSC’s plan to meet its obligations are provided in this report. This includes a 5-year work plan of activities leading up to the Directive on Open Government’s 2020 goal.

2. Approvals

Liz McKeown
Information Management Senior Official
Acting/Chief Information Officer
Shared Services Canada

Date

Ron Parker
President
Shared Services Canada

Date

3. Purpose

This document describes Shared Services Canada’s (SSC) plan to complete activities and deliverables aligned to the requirements of the Directive on Open Government, in order to achieve full compliance by the March 31^st 2020 implementation deadline.

The objective of the Directive is to maximize the release of government information and data of business value to support transparency, accountability, citizen engagement, and socio-economic benefits through reuse, subject to applicable restrictions associated with privacy, confidentiality, and security (Directive on Open Government, Section 5.1).

The expected results of the Directive on Open Government (Section 5.2) are that Canadians are able to find and use Government of Canada information and data:

to support accountability;
to facilitate value-added analysis;
to drive socio-economic benefits through reuse; and,
to support meaningful engagement with their government.

This document will also describe SSC’s plan to complete activities and deliverables aligned to one or more of the twelve commitments described in Canada’s Action Plan on Open Government 2014-16.

4. Context

4.1 SSC Mandate, Vision, and Mission

Shared Services Canada (SSC) was created on August 4, 2011 to transform how the Government of Canada manages its information technology infrastructure. SSC is delivering mandated email, data centre and network services to partner organizations in a consolidated and standardized manner to support the delivery of Government of Canada programs and services. With a whole of government approach to IT infrastructure services, SSC is creating economies of scale to deliver more efficient, reliable and secure IT infrastructure services to Government of Canada departments. SSC also provides certain optional technology-related services to government organizations on a cost-recovery basis.

4.1.1 Responsibilities

The Shared Services Canada Act recognizes that the Government of Canada wishes to standardize and streamline, within a single shared services entity, certain administrative services that support government institutions. Through Orders in Council, the Department received specific responsibilities in the area of IT infrastructure services.

SSC’s focus is to maintain and improve IT services delivery across the Government of Canada, generate savings, enhance security, and implement government-wide solutions to transform IT infrastructure to improve services to Canadians.

SSC meets its responsibility by working with the Information and Communications Technology (ICT) sector to deliver an enterprise-wide email system, reduce the number of data centres while modernizing and increasing their efficiency, and transform telecommunications services. Budget 2013 further expanded SSC’s mandate, adding the consolidation of government-wide procurement of software and hardware for workplace technology devices.

SSC contributes to the achievement of other critically important and transformational Government of Canada initiatives including the vision of the public service of the future as articulated in Blueprint 2020. In addition, SSC works collaboratively with other Government of Canada cyber-security agencies to improve security and support Canada’s cyber security strategy.

4.2 SSC Population and Regional Distribution

Shared Services Canada is national in scope, with employees located in 43 government departments and agencies.

Approximately 1,300 IT employees from Public Works and Government Services Canada transferred to the new department in the summer of 2011. An additional 5,000 IT and internal services employees from 42 other federal organizations were transferred in November 2011. Today, SSC is an experienced workforce of 6,100 personnel that operate under a new business model, one that encourages partnerships and that is based on service excellence, innovation and value for money.

4.3 SSC Technological Environment

SSC’s mandate makes it unique, as its technological environment spans both those of its partner organizations and internal operational systems that it requires to function as an independent department.

SSC is mandated to manage IT-infrastructure services related to email, data centres and telecommunications, including videoconferencing and Wi-Fi for the 42 partner federal organizations.

SSC’s internal systems include standard government of Canada enterprise resource applications (ERP) for managing its finances and workforce; communications applications; and applications for IT service management and reporting.

4.4 SSC Role in Facilitating Open Government

SSC has an implicit role in facilitating Open Government for the whole of government. Through the enablement of IT infrastructure for its 42 federal partners, SSC plays a foundational role in facilitating their ability to collect, store, and disseminate data in support of Open Government.

SSC has also been instrumental in directly making key operational data more accessible to Canadians. SSC officially launched GEDS 2.0 on March 25, 2015, which provides a more accurate, up-to-date listing of employees to improve Canadians’ access to services and resources. It is also equipped with improved functions that help public servants to find, connect and work with others.

4.5 SSC Challenges and Opportunities

4.5.1 Challenges

SSC faces a number of challenges in making datasets available for Open Government. These stem from its existence as a young department, tasked with managing a hybrid set of new and legacy systems for both itself and partner organizations. Key challenges in implementing the Open Government Implementation Plan (OGIP), include:

Data ownership - Systems managed by SSC contain data that is owned by partner organizations, and over which SSC does not have unilateral, dissemination authority.
Availability of data from internal applications - Many legacy systems used by SSC were not designed to disseminate structured datasets in machine-readable formats.
Quality of data in internal applications - SSC inherited many of its internal operating applications and related data at the time of its creation, from different sources. This has created a need to address issues of structural integrity, timeliness, accuracy, and completeness in data.
Common standards, guidelines and standard operating procedures: SSC needs to develop and promote consistent practices to manage information efficiently and ensure that open government is considered in business processes and IT business applications.
Culture that is supportive of a move to “open” and “public-facing” - As an internally-focused service provider to other federal organizations, SSC will need to move towards an environment that is conducive to sharing data and information to the Canadian general public.
Using new and existing budgets to address Open Government - SSC must allocate dedicated resources and reallocate existing financial and human resources, to fund the work to be “open by default" now and "open by design" in the future.

4.5.2 Opportunities and Response

SSC’s existence as a young department, provide it with an opportunity to establish its nascent information management (IM) policies in a way that supports “open” data. SSC’s IM and Information Technology (IM/IT) group, within its Chief Information Office, have initiated a Business Intelligence (BI) program that provides a foundation for meeting the challenges of Open Government at SSC. It is intended to provide an internal platform for analysis and reporting on internal data, and includes supporting initiatives that will better position the department to make datasets available for Open Government. These include:

Building an enterprise data warehouse - The data warehouse will syndicate, centralize, and standardize data from across all major departmental systems, and therein, streamline the process of collecting and disseminating information to the Open Government portal.
Cataloguing data sources - In order to meet reporting requirements, and ensure completeness of the data warehouse, a cataloguing process has been undertaken to account for all enterprise data stores.
Ensuring data governance - Owners of data sources are identified and work together through a data governance working group, to ensure that policies exist around the management of data; including lifecycle management, privacy and security, and quality.
Practicing data management - Data is proactively managed by designated stewards, to ensure conformance with data governance policies, including thorough profiling and cleansing exercises to ensure higher levels of data quality.

In addition to the initiatives identified above, SSC’s ability to address the challenges it faces in making datasets available for Open Government will require:

sustained leadership and governance providing direction and support for delivery of SSC’s Open Government obligations;
change management around how SSC works to become “open by default”, so that obligations of Open Government become a natural part of how the department designs, delivers and supports its services to government departments and Canadians;
availability of financial and human resources to fund and support the work to be “open by default"

The challenges related to insufficient financial and human resources must be reiterated. Execution of the OGIP depends on the right talent and an appropriate funding.

5. Outcomes

SSC will leverage the technical platform and business processes of its BI program to implement the Directive on Open Government. Implementation of the Directive will result in SSC being able to publish data, in a secure, timely, and accessible manner that is valuable to Canadians. In so doing, SSC will provide openness into its progress in achieving its mandate of ensuring the agile, responsive, and effective delivery of modern, reliable, secure and cost-effective IT infrastructure services. Moreover, it will position SSC to support additional Open Government commitments delineated in the Government of Canada’s Action Plan on Open Government, including:

Supporting Open Data Canada by implementing common standards for structuring released data.
Supporting Open Data Core Commitment by contributing data to designated data portals, and thereby providing Canadians with access to timely, comprehensive, high-value data in open, reusable formats.
Supporting Open Contracting by complying with contract disclosure requirements for use in a single, standardized view, by the public.
Supporting Open Information on Budgets and Expenditures by complying with standardized procedures for proactive disclosure of financial information.
Supporting Open Information Core Commitment by implementing GCDOCS, to improve management and accessibility of government records.

In addition to supporting these Open Government-specific outcomes SSC’s implementation of the Open Government Directive will also enable Government of Canada commitments and priorities, including:

The Government of Canada’s Red Tape Reduction Action Plan, by making all data and information easily available and accessible to businesses across Canada and will share with them any innovation in the IT sector that may help them advance with the least amount of regulatory or access to information burdens.
The Government of Canada’s Blueprint 2020 initiative, by continuing implementation of its BI program in support of the OGIP, which focuses on providing SSC with open, reliable quality data that will make decision making less cumbersome. This will provide transparency to SSC’s decisions and decision making processes.
Supporting accountability by increasing the transparency of the institution’s decisions and decision-making processes.
Aligning with the Policy Framework for Information and Technology to ensure the re-use of data and information to eliminate duplication, effort and redundancy.
Possibly reducing costs associated with processing and releasing information following Access to Information requests when adopting the "Open By Default" concepts as described in Canada’s Action Plan on Open Government 2014-16.

6. Governance Structures and Decision Processes

The following subsections describe the governance structures and decision processes that support Open Government and how those responsibilities are delegated and fulfilled within SSC.

6.1 Roles and Responsibilities – Deputy Head and Information Management Senior Official

The governance of SSC’s OGIP was derived from the responsibilities identified for the Information Management Senior Official (IMSO) and Deputy Head (DH) in sections 6 (“Requirements”), 7 (“Monitoring and Reporting Requirements”), and 8 (“Consequences”) of the Directive on Open Government.

Table 1: Deputy and Information Management Senior Official
Position	Open Government Responsibilities
Deputy Head	Approval of the SSC OGIP. Engagement and commitment to Open Government obligations. Respond to reports from the Information Management Senior Official (IMSO) on significant difficulties, gaps in performance or compliance issues
IMSO	Overseeing the implementation and monitoring of this directive in their department Authorize and maximizing the release of Government of Canada open data (structured data) and open information (unstructured documents) under an open and unrestrictive licence designated by the Treasury Board of Canada Secretariat. Bringing to the deputy head’s attention any significant difficulties, gaps in performance or compliance issues, and developing proposals to address them Ensuring that open data and open information is released in accessible and reusable formats via Government of Canada websites and services designated by the Treasury Board of Canada Secretariat. Represent the deputy head to the Treasury Board of Canada Secretariat for the purposes of the Policy on Information Management (and its associated policy instruments, e.g. the Directive on Open Government) Establishing and maintaining comprehensive inventories of data and information resources of business value held by the department to determine their eligibility and priority, and to plan for their effective release. Maximizing the removal of access restrictions on departmental information resources of enduring value prior to transfer to Library and Archives Canada as part of planned disposition activities. Ensuring that open government requirements in sections 6.1 to 6.5 of the Directive on Open Government are integrated in any new plans for procuring, developing, or modernizing departmental information applications, systems, or solutions in support of the delivery of programs and services. Ensuring that corrective actions are taken to address instances of non-compliance. Corrective actions can include additional training, changes to procedures and systems, and other measures as appropriate Overseeing SSC’s compliance with the Directive on Open Government as per section 7 ("Monitoring and Reporting Requirements"). Developing, posting datasets to the designated website, implementing, and annually updating a departmental Open Government Implementation Plan (OGIP).
DG, Communications and Org. Effectiveness	Web posting. E-Communications post on behalf of all content and data owner.

Table 2: SSC Open Government Governance Bodies
Committee	Description	Open Government Responsibilities
SSC Open Government Working Group (OGWG)	This working group includes data owners (or similar designated representative) from each branch with business knowledge of SSC programs.	Responsibilities for Open Government include working with program branches to develop and maintain SSC’s Open Government data and information inventory; and providing input on Open Government deliverables.
Corporate Management Board (CMB)	This committee ensures excellent business practices and resource management throughout Shared Services Canada (SSC), and that quality internal services and support are provided.	This body will have oversight of the activities of the SSC Open Government Working Group.

6.1.1 SSC Governance and Update Process for OGIP

Below, Figure 1 illustrates the process SSC will use to update the OGIP annually. The process will be led by the CIO branch, which will propose updates to reflect how SSC will meet its commitments to the Government of Canada’s Canada’s Action Plan on Open Government 2014-16 and that align to any associated requirements in the Management Accountability Framework (MAF). Branch consultations will be done through the OGWG, who will then submit the updated to CMB for approval. The document will then be sent to the President for final approval before publication.

Note: As Year 1 launched in October 2014, the annual update of the OGIP will launch in September of each year with the goal of completing the updates by October 31 of each year (where updates are necessary).

**Figure [01]: Illustration of Governance and Update Process for OGIP**

6.1.2 SSC Governance Process for Open Government Deliverables

Below, Figure 2 illustrates how Open Government Deliverables (as listed in section 7 - Table A and Table B) will be prepared by the designated branch lead with the support of the SSC Open Government Working Group (consisting of branch representatives); approved by CMB; published or distributed by CIO and implemented by the individual branches (where applicable). All deliverables will be reviewed and approved by CMB prior to implementation.

Note: Communications Branch is responsible for posting Open Government information including proactive disclosure.

**Figure [02]: Illustration of Governance Process for Open Government Deliverables**

6.2 Roles and Responsibilities of Key Internal SSC Stakeholders

Table 3: SSC Roles and Responsibilities of Key Internal Stakeholders
Role	Open Government Responsibilities
Deputy Head
Chief Information Officer (CIO)	Open Government coordination and management: Manage the activities of the Open Government Working Group; Deliver, manage, and update (annually) SSC’s OGIP; Work to mobilize the department in achieving OGIP milestones; Track and report on the progress and status of the OGIP, Open Government deliverables and published datasets and information. Manage compliance with TBS standards: Create release processes and checklists for departmental datasets and information; Work in conjunction with Communications to communicate and disseminate information related to Open Government compliance awareness, education, and guidance to internal stakeholders. Lead development of Open Government standards and tools, including guidelines, templates, processes and methodologies (e.g. data quality framework). Ensure data safety by consulting with IT Security for advice and guidance in determining if datasets and information comply with IT Security requirements. Publishing and Portal Administration: Compile datasets and information to SSC’s IMSO for publication; Ensure datasets and information released are from an authoritative source and include all supporting information stipulated by TBS; Publish SSC’s datasets and information holdings so they are registered in the Open Government portal (open.canada.ca). Ensure the department or agency’s IT plan is aligned to support the implementation of the Directive on Open Government Provide advice and guidance on implementation activities related to the Directive on Open Government that involve information technology.
All Branches (Branch Business Owners of Data)	Provide a representative to attend SSC Open Government Working Group meetings. Identify and maintain their contributions to the data inventory and the information inventory, maintaining and supporting them once published. Ensure that data they make available for publishing conforms to high standards of quality. Allocate necessary resources to make datasets and information available to the public and identifying if/when datasets and information fall under specific criteria for exception.
Finance	Participate in Open Government deliverables regarding budget and expenditure information.
Corporate Secretariat	Participate in Open Government deliverables regarding Access to Information and Privacy (ATIP). Assess data and information for release for compliance with legislation and policy
Communications	Develop and implement a communications plan to support Open Government Coordinate responses from the public on datasets working with the OPIs Work in conjunction with CIO to communicate and disseminate information related to Open Government compliance awareness, education, and guidance to internal stakeholders. Post OGIP, information, and dataset to designated website. Ensure activities related to the implementation of the Directive on Open Government align to the requirements of the Communications Policy of the Government of Canada Provide advice and guidance on Directive on Open Government implementation activities that involve communication
Open Government Coordinator	Serves as central point of contact on OG Responsible for OG activity planning, scheduling, coordination, stakeholder onboarding, establishment of working groups Tracks progress on OG deliverables and performance measures Provides OG awareness, education, guidance, communication Maintains inventories and prioritizes data and information for release annually Coordinates release of data and information Provides guidance to data stewards on release process Manages the department’s catalogue of data and information and information holdings (i.e. metadata) published to open.canada.ca
IM functional specialists	Supports management of information and data throughout its lifecycle Works with OG Coordinator to assemble maintain inventories, prioritization process and release schedule Provides advice training and awareness sessions Analyzes OG policies and standards for IM impact

6.3 Communication, Awareness and Engagement

SSC is committed to raising awareness and fostering the necessary culture shifts to deliver on the Directive on Open Government within the department. SSC will support and participate in government-wide Communications activities to promote the Open Government initiative as required. SSC is working in partnership with the TBS Open Government Implementation Working Groups, along with other departments and agencies, and is gathering feedback from internal stakeholders. Based on the outcomes, SSC will leverage findings and develop a communication and engagement plan to support the implementation of Open Government initiative.

7. SSC Planning Tables

The resources noted below are based on preliminary benchmark estimates, derived from other Government of Canada Departments.

Note: Year 1 spans from October 2014 to October 2015

Planning Table A: Directive on Open Government Requirements
Ref.	Compliance Requirement	Deliverables / Milestones	Lead	Activities	Start Date	End Date	Resources (Human and Financial)	Status
DOG 6.1	Maximizing the release of Government of Canada data and information under an open and unrestricted license designated by the Treasury Board of Canada Secretariat	SSC’s Data Release Plan	CIO Branch	Prepare and publish SSC Data Release Plan (pre-requisite: SSC Data Inventory)	Year 2	Year 2	IM Specialists Technical Analysts	Not started
DOG 6.1		SSC’s Information Release Plan	CIO Branch	Prepare and publish SSC Information Release Plan (pre-requisite: SSC Information Inventory)	Year 3	Year 4	TBD	Not started
DOG 6.2	Ensuring that open data and open information is released in accessible and reusable formats via Government of Canada websites and services designated by the TBS	Listing of accessible and reusable formats (for data and information) to be used at SSC	CIO Branch	Develop and publish SSC Open Data and Information Guidelines and standards	Year 1	Year 4	IM Specialists Technical Analysts	Open Data Complete Open Information not yet started - awaiting information from TBS
		Conversion process(es) for data identified for release whose native format is not accessible and reusable	CIO Branch	Develop and publish SSC Open Data Guidelines and standards	Year 1	Year 2	IM Specialists Technical Analysts	In Progress
		Conversion process(es) for information identified for release whose native format is not accessible and reusable	CIO Branch	Develop and publish SSC Open Information Guidelines and standards	Year 2	Year 4	IM Specialists Technical Analysts	Awaiting information from TBS
		Release process to support the publication of SSC’s data	CIO Branch	Enhance SSC Open Data Guidelines and standards	Year 1	Year 1	IM Specialists Technical Analysts	Completed with ongoing updates
		Release process to support the publication of SSC’s information	CIO Branch	Enhance SSC Open Information Guidelines and standards	Year 3	Year 4	TBD	Awaiting information from TBS
DOG 6.3	Establishing and maintaining comprehensive inventories of data and information resources of business value held by the department to determine their eligibility and priority, and to plan for their effective release	Methodology for establishing a data inventory	CIO Branch	Develop and Publish SSC open data inventory templates	Year 1	Year 2	IM Specialists Technical Analysts	In progress
		Methodology for establishing an information inventory	CIO Branch	Develop and Publish SSC open information inventory templates	Year 3	Year 4	IM Specialists Technical Analysts	Awaiting information from TBS
		Data inventory (detailed, itemized list(s) that describe the volume, scope and complexity of the data held by SSC)	All branches	Complete SSC Data Inventory	Year 1	Year 3	IM Specialists Technical Analysts Subject Matter experts	In Progress
		Information inventory (detailed, itemized list(s) that describe the volume, scope and complexity of the information held by SSC)	All branches	Complete SSC Information Inventory	Year 3	Year 4	IM Specialists Technical Analysts	Awaiting information from TBS
		Renewal process(es) to maintain the currency of SSC’s data inventory	CIO Branch	Develop and Publish SSC open data inventory renewal process(es) & templates	Year 2	Year 3	IM Specialists Technical Analysts	Not started
		Renewal process(es) to maintain the currency of SSC’s information inventory	CIO Branch	Develop and Publish SSC open information inventory renewal process(es) & templates	Year 3	Year 4	IM Specialists Technical Analysts	Awaiting information from TBS
		Assets included in the data inventory are evaluated to determine their eligibility and priority for release		Complete SSC Data Inventory – eligibility and priority elements	Year 2	Year 3	IM Specialists Technical Analysts Subject Matter experts	Not started
		Assets included in the information inventory are evaluated to determine their eligibility and priority for release	All branches	Complete SSC Information Inventory – eligibility and priority elements	Year 3	Year 4	TBD	Not started
DOG 6.4	Developing, posting to the designated website, implementing, and annually updating a departmental Open Government Implementation Plan (OGIP)	Governance structures are in place to oversee the implementation of activities within SSC ’s OGIP	CIO Branch	Plan and implement Open Government Governance	Year 1	Year 2	OG Coordinator	In progress
		SSC’s Open Government Implementation Plan (OGIP)	CIO Branch	Deliver, execute and manage OGIP	Year 1	Year 2	OG Coordinator	In progress
		Signatures in section 2 (Approvals) of SSC’s OGIP	CIO Branch	Obtain approval of SSC OGIP	Year 1	Year 2	OG Coordinator	In progress
		SSC’s OGIP is staffed and funded	All branches	Staff and fund SSC OGIP activities	Year 1	Year 5	IMSO EIS Director	In progress
		Monitoring and reporting processes for assessing progress and maintaining the currency of SSC’s OGIP	CIO Branch	Monitor and report progress on SSC OGIP	Year 2	Year 3	OG Coordinator	Not started
		SSC’s first annual update to the OGIP	CIO Branch	Update OGIP annually	Year 2	Year 2	OG Coordinator	Not started
		SSC’s second annual update to the OGIP	CIO Branch	Update OGIP annually	Year 3	Year 3	OG Coordinator	Not started
		SSC’s third annual update to the OGIP	CIO Branch	Update OGIP annually	Year 4	Year 4	OG Coordinator	Not started
		SSC’s fourth annual update to the OGIP	CIO Branch	Update OGIP annually	Year 5	Year 5	OG Coordinator	Not started
DOG 6.5	Maximizing the removal of access restrictions on departmental information resources of enduring value prior to transfer to Library and Archives Canada.	Methodology for the removal of access restrictions from data and information resources of enduring value (IREV) prior to their transfer to the LAC	CIO Branch	Develop methodology to remove access restrictions from IREVs prior to transfer to LAC	Year 2	Year 3	IM Specialists Technical Analysts	Awaiting information from TBS and LAC
DOG 6.5		Methodology for the removal of access restrictions from data and information resources of enduring value (IREV) prior to their transfer to the LAC is integrated into SSC’s disposition plans and procedures.	CIO Branch	Integrate and execute the removal of access restrictions on IREVs prior to transfer to LAC	Year 2	Year 3	IM Specialists Technical Analysts	Awaiting information from TBS and LAC
DOG 6.6	Ensuring that open government requirements in sections 6.1 to 6.5 of this directive are integrated in any new plans for procuring, developing, or modernizing departmental information applications, systems, or solutions in support of the delivery of programs and services	Governance structures are in place to ensure that the requirements of the Directive on Open Government are integrated into any new plans for procuring, developing, or modernizing departmental information applications, systems, or solutions	CIO Branch	Plan and implement Open Government Governance for oversight	Year 2	Year 2	OG Coordinator	Not started
		Directive on Open Government requirements are integrated into SSC’s procurement process(es) for information applications, systems, and solutions	CIO Branch	Integrate Open Government into SSC procurement processes for application, systems and solutions	Year 2	Year 4	IM Specialists Technical Analysts	Not started
		Directive on Open Government requirements are integrated into SSC’s development process(es) for information applications, systems, and solutions	CIO Branch	Integrate Open Government into SSC development process(es) for application, systems and solutions	Year 1	Year 4	IM Specialists Technical Analysts	Not started
		Directive on Open Government requirements are integrated into SSC’s modernizing process(es) for information applications, systems, and solutions	CIO Branch	Integrate Open Government into SSC modernization process(es) for application, systems and solutions	Year 1	Year 4	IM Specialists Technical Analysts	Not started
DOG 7.1	Departmental information management senior officials, as designated by the Deputy Heads, are responsible for overseeing the implementation and monitoring of this directive in their department.	Performance framework for the monitoring of SSC’s progress against the activities and deliverables / milestones in the OGIP	CIO Branch	Establish performance framework to monitor SSC’s progress against the activities and deliverables / milestones in the OGIP	Year 1	Year 2	OG Coordinator	Not started
		Progress against the activities and deliverables / milestones in the SSC OGIP is regularly reported to the governance structures in place to oversee the implementation	CIO Branch	Implement OGIP performance reporting	Year 2	Year 5	OG Coordinator	Not started
		Performance framework for the monitoring of SSC’s ongoing compliance to the requirements of the Directive	CIO Branch	Plan and implement Compliance management	Year 2	Year 3	IM Specialists	Not started
		Process to ensure significant difficulties, gaps in performance, or compliance issues are reported to the Deputy Head (DH)	CIO Branch	Implement OGIP performance reporting	Year 2	Year 3	OG Coordinator	Not started

Planning Table B: Canada’s Action Plan on Open Government 2014-16 Commitments and Directive on Open Government Roles and Responsibilities
Ref.	Compliance Requirement	Deliverables / Milestones	Lead	Activities	Start Date	End Date	Resources (Human and Financial)	Status
APOG B1	Open Data Canada	Establishment of common principles, standards, licensing across all levels of government.	CIO Branch	Provide input to TBS for the development of common open data principles for adoption by governments across Canada	Year 1	Year 3	OG Coordinator	Not Started
APOG B4	Open Data Core Commitment	Published datasets on open.canada.ca	All branches	Create and publish data sets	Year 1	Year 3	IM Specialists Technical Analysts Subject Matter experts	In progress
APOG C3	Open Contracting	Publish contract data that complies with new disclosure requirements	Finance	Create and publish data sets	Year 3	Year 5	Subject Matter experts	Not started
APOG C4	Open Information on Budgets and Expenditures	GC budget and expenditure information published on open.canada.ca	Finance	Contribute to broadening budget and expenditure information published	Year 1	Year 3	Financial Specialists	In progress
APOG C6	Open Information Core Commitment	Implement GCDOCS across the organization.	All branches	Make records more easily accessible.	Year 1	Year 3	IM Specialists	In Progress

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Shared Services Canada: Open Government Implementation Plan